Accounts Payable/Receivable Specialist

Part time 15 to 20 hours per week

Job Description: 

The Accounts Payable/Accounts Receivable Specialist (AP/AR Specialist) ensures that all AP/AR transactions are posted regularly and payments to the vendors are made on an accurate, timely basis and registered in the accounting system. Be a backup to office manager for shipping, order entry and invoicing.


Responsibilities & Duties: 

  • Invoice processing- research and resolve invoice discrepancies
  • Process weekly payments, including international wires, checks and ACH’s
  • Post payments to customer accounts and send out statements for collections
  • Respond to all vendor correspondence and reconcile all vendor statements and inquires.
  • Prepare check runs on a weekly basis and prepare deposits
  • Purchase all materials needed for company
  • Be a backup to office manager for shipping, order entry and invoicing.
  • Perform other ad hoc duties


  • High school diploma or GED required
  • Associate’s Degree preferred


  • 1-3 years’ experience in accounts payable/receivable or experience in a general accounting position
  • 1-3 years’ experience with QuickBooks
  • Strong organization and communication skills
  • Ability to work under limited supervision and able to problem solve
  • Proficiency with Microsoft Excel



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